ICMTEL 2020 will be held in a live online setting to accommodate the current restrictions related to the COVID-19 epidemic. The conference will be held in a fully pre-recorded format as a live stream with a live chat for registrants, as well as other additional online opportunities for getting engaged. Please pay close attention to instructions regarding the recording of your presentation below.
For PDF versions of these instructions, please download these two files: Recording Instructions & ShareX instructions.
All video submissions will be verified for legibility and video/audio quality by EAI and we strongly recommend that you submit your presentation well ahead of the submission deadline. This will allow time for EAI to verify your submission quickly, and for you to re-record and re-submit it in case it does not meet the technical specifications.
- For video, capture a single screen with your presentation/slides in full screen. Advance the slides as if presenting normally. Video feed of the presenter (such as via webcam) is not required.
- For audio, we recommend using an external microphone if possible. Using the microphone built into your webcam and/or laptop is also acceptable, but please ensure that you minimize ambient noise.
- Use free screen capture software, such as ShareX (download at https://getsharex.com/) or similar. If using ShareX, please see the ShareX Instructions below.
- If using other recording software, please make sure to record the video in 1080p resolution and at 25 or 30 frames per second in the MP4 video format.
- Once you have begun recording but before you begin your presentation, please stay on your first slide for 10 seconds without talking. After the initial 10 seconds of silence have passed, please proceed with your presentation. This 10 second gap will make it easier for our editors to put the presentations together cleanly.
- Similarly, after you have concluded your presentation, please remain on the final slide for 10 seconds without talking.
- Do not worry about recording your system navigation before you begin and after you end your presentation. Our editors will cut these parts out and only keep the full screen presentation. You do not need to edit your recording in any way.
- Your presentation should be at least 15 minutes in length but should not exceed 20 minutes. It must be voiced in clear and understandable English. The filename has to be the title of your paper.
- Before submitting your presentation to us, please send it to your friends or colleagues for review and ask them to confirm that the slides are legible and that the audio is clear.
- To submit your recording, upload your video file to a cloud storage service such as Google Drive, WeTransfer, CoreMail Drive, or a similar service and send the download link to the Conference Manager at >>>firstname.lastname@example.org<<<, he will confirm he received it.
1. Download ShareX from https://getsharex.com/ , install, and run the program. The installation or the initial setup will ask you to download “ffmpeg.exe”. Allow it download.
2. To make sure that the recording is picking up the sound from your microphone (see Screenshot 1):
a. Go to “Task settings” (highlighted),
b. Select “Screen recorder” from the left panel,
c. Click the “Screen recording options” button (highlighted),
d. In the Sources section, click the drop-down menu “Audio source” and select your microphone (highlighted). Your selection may differ slightly from that in the screenshot.
e. You may now close all options windows
3. To start recording:
a. Go to your Desktop (minimize all open applications).
b. Open ShareX.
c. Click “Capture” in the top left (highlighted) and select “Screen recording” (see Screenshot 2)
d. ShareX will now ask you to specify the recording region of your screen. To record the full screen (see Screenshot 3), navigate the target to one of the top corners of the screen until W: and H: read 1920 and 1080, or your maximum screen resolution.
Please note: full screen selection is only possible when all applications are minimized (see step 3 a.)
e. Once you have selected the screen region, ShareX will begin recording immediately. This will be signified by the red dot in your taskbar (bottom left corner, see Screenshot 4). To stop recording, click the red dot once. Your video file will be saved automatically.